W. E. A. FALL MEETING
GILLETTE ELKS LODGE #2825 HOSTING
September 18 – 21, 2025
To: All Lodges, Association Officers
From: Jerry Fritz, Secretary
Re: Fall Meeting of the Wyoming Elks Association
Note: Grand Lodge Auditing and Accounting Chair Rick Eckert will be in attendance. So if you have
questions about the accounting within your lodge, this is the time to ask them.
THURSDAY, SEPTEMBER 18TH
5:00 PM to 9:00 PM Registration - Gillette Elks Lodge
6:00 PM to 8:00 PM Dinner - Gillette Lodge, No Host, Hamburgers, Baked Beans, Chips
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FRIDAY, SEPTEMBER 19TH
9:00 AM Doubles Dart Tournament, Gillette Elks Lodge, Fruit, and Muffins
10:00 AM to 6:00 PM Registration – CAM-PLEX Equality Hall (Lobby)
12:00 PM to 1:00 PM Lunch at CAM-PLEX, Sub Sandwich, Chips, Cookie
2:00 PM State Advisory Committee & State Officer’s Meeting, CAM-PLEX Conference Rm A (Past State Presidents and current State Officers)
3:00 PM Club Manager & Lodge Secretaries Meeting, CAM-PLEX Conference Rm B
4:00 PM Drug Awareness Meeting, CAM-PLEX Conference Rm A
6:00 PM to 7:00 PM Dinner- CAM-PLEX, Chicken Alfredo, Salad, Bread Sticks
8:00 PM Casino Night (this will be some blackjack/queen of hearts/pull tabs)
11:00 PM Eleven O’clock Toast (either at the CAM-PLEX or the Gillette Lodge)
CAM-PLEX will be open until 12pm if people stay. We were not planning to be open at the lodge Friday evening, but Brian is reconsidering. We will announce any changes early Friday. There will be a bar area and two serving bars at CAM-PLEX.
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SATURDAY, SEPTEMBER 20th
8:00 AM to 9:00 AM Registration – CAM-PLEX Equality Hall (Lobby)
7:45 AM to 8:45 AM Breakfast, Breakfast Sandwich, Cinnamon Roll
9:00 AM Association Business Session
12:00 PM Lunch for Elks and Guests, CAM-PLEX, Taco Bar
1:00 PM to 5:00 PM District Deputy Clinic: Required to be in attendance (Exalted Ruler, Leading Knight, Chair of Trustees, Lodge Secretary)
Grand Lodge Auditing and Accounting Chair will be in attendance. So if you have questions about the accounting within your lodge, this is the time to ask them.
6:30 PM Banquet: CAM-PLEX, Roast Beef & Gravy, Potato, Vegetable, Bread, Dessert
8:00 PM Casino Night Continues
11:00 PM Eleven O’clock Toast (either at the CAM-PLEX or the Gillette Lodge)
CAM-PLEX will be open until 12pm if people stay. We were not planning to be open at the lodge Saturday after the banquet, but Brian is reconsidering this also.
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SUNDAY, SEPTEMBER 21st
8:00 AM to 11:00 AM Farewell Breakfast at the Gillette Lodge, Breakfast Burrito, Cinnamon Roll
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Reminder - According to the State Association rules only the host lodge and State Association are allowed to sell raffle tickets at the lodge during conventions. Thank you for following the rules of the Association.
Dignitaries in Attendance
Michael T. Luhr and Barb, PGER
Rick Eckert, Grand Lodge Auditing and Accounting Chair
Perry Helgeson and Susie, District Deputy (East)
Justin Baily, District Deputy (West)
Jim Robinson, Veterans Services
· The evening dress for Officers and Visiting Dignitaries will be Business Attire for the Saturday night banquet.
· Association Officers and Guests will be housed at the:
Arbuckle Lodge Location - 1400 S Garner Lk Rd, Gillette, WY
CAM-PLEX Location - 1635 Reata Dr, Gillette, WY
Gillette Elks Lodge Location - 2200 Greenway Dr, Gillette, WY
· For those giving reports during the Association meeting, please have a copy to leave with the Secretary for inclusion in the Meeting Minutes.
Fraternally
Jerry Fritz, WEA Secretary